Privacy Notice

Privacy Notice

(Articles 13 and 14 of EU Regulation 2016/679)

This privacy notice explains how the official web site of the “City of Trento” International Film Festival of the Mountains and Exploration is managed with reference to the processing of personal data from identified or identifiable users consulting and interacting with the site. The information is provided in accordance with EU Regulation 2016/679 (“General Data Protection Regulation” or “GDPR”).


TYPE OF DATA COLLECTED

When you use our web site or services, you consent to the collection of certain personal data. This section is designed to inform you about which personal data we collect and when it is collected.

DATA PROVIDED BY THE USER

DATA COLLECTED FROM THOSE APPLYING TO PARTICIPATE/SUBMISSIONS

Each year enrolment opens for participation at that year’s edition of Trento Film Festival or MontagnaLibri. In order to participate the personal data and information listed below are requested.

Only the data indicated with an asterisk is compulsory and therefore indispensable for participation.

FILM SUBMISSIONS

  • Data regarding the film
  • Directors
    • Name and surname *
    • Date of birth *
    • Nationality
    • Mobile phone *
    • Telephone
    • E-mail *
    • Web site
    • Biography
    • Filmography
  • Production/rights
    • Production house *
    • Name and surname of producer
    • Street
    • Postcode
    • Town
    • Country/region
    • Country *
    • Telephone *
    • Mobile phone
    • E-mail *
    • Web site
  • Distribution (optional section)
    • Distributor *
    • Street
    • Postcode
    • Town
    • Country/region
    • Paese *
    • Sito
    • Name of coordinator
    • Surname of coordinator
    • Telephone *
    • Mobile phone
    • E-mail *
  • Regulation/privacy
    • Privacy consent *
    • Name * (to send confirmation)
    • E-mail * (to send confirmation)

BOOK SUBMISSIONS

  • Data regarding the book/s
  • Publisher
    • Company name *
    • Street
    • Postcode
    • Town
    • Country/region
    • Country *
    • Telephone *
    • E-mail *
    • Web site
    • Coordinator
  • Regulation/privacy
    • Privacy consent *
    • Name * (to send confirmation)
    • E-mail * (to send confirmation)

DATA COLLECTED FROM APPLICATIONS TO PARTICIPATE AT THE MOUNTAIN TRADES PARK

  • Coordinator
    • Name/surname
    • Email
    • Telephone
  • Accompanying persons
    • Name
    • E-mail
    • Telephone

DATA COLLECTED FROM THOSE OFFERING THEIR SERVICES AS VOLUNTEERS

People deciding to offer their services as volunteers during the edition of the Festival must provide the following personal data:

  • Name and surname *
  • Place of birth *
  • Date of birth *
  • Street *
  • Postcode *
  • Town *
  • Province *
  • Domicile *
  • Telephone *
  • E-mail*

DATA COLLECTED FROM THOSE SENDING ACCREDITATION REQUESTS

Journalists, press officers, professionals in the field and operatives of Trento Film Festival 365 can request accreditation by completing the special form, published at our web site every year.

The data necessary to apply are listed below:

  • ● Press accreditation / Professionals / 365 operatives
    • Name and surname *
    • Role
    • Address
    • Town *
    • E-mail *
    • Telephone*

DATA COLLECTED FROM THOSE REQUESTING THE 365 CATALOGUE

The 365 catalogue at the web site gives a list of all the films available for rent with the scope of organising a single screening or a whole festival with the Trento Film Festival 365 brand, at cinemas, screening venues, associations or cultural institutes.

To request information and find out about the availability of one or more films, it is necessary to complete the form with the following data:

  • Event info
    • Promoter *
    • Town *
  • Contacts/privacy
    • Name *
    • Telephone *
    • E-mail *

DATA FOR NEWSLETTER REGISTRATION

When you choose to register for the newsletter service using the special form at our web site or when completing one of the forms listed above, we ask you to provide:

  • Personal name/surname;
  • E-mail address.

DATA FOR THIRD PARTIES

If you provide data for third parties, it is your responsibility to check that you have their permission to provide personal data or content protected by national and international regulations.

DATA FOR CHILDREN UNDER THE AGE OF 16

If you are under the age of 16 you cannot provide any personal data and in no case are we liable for false statements made by you. Should we become aware of any false statements we will proceed with immediate cancellation of all the personal data acquired.

DATA COLLECTED AUTOMATICALLY

We collect the following data automatically following consultation of the web site and/or use of services:

  • Technical data: for example IP address, type of browser, information about your computer, URL/address visited;
  • Data collected using cookies or similar technology: for further information you are invited to visit the “Cookie Policy” section.

USE OF THE DATA COLLECTED

We use the data to offer you various services and for the following purposes.

FILM SUBMISSION

The information provided will be used for the selection process, and if chosen by the selection committee, for eventual participation and inclusion in the Festival’s film programme (catalogues, web site, other channels).

You may be contacted directly for questions regarding your participation at the event. Furthermore, if you have given your consent, you may receive the newsletter or future communications regarding participation at new editions of the event and/or of a general nature.

BOOK SUBMISSIONS

The information provided will be used for the participation and inclusion in the programme of MontagnaLibri (catalogues, web site, other channels).

You may be contacted directly for questions regarding your participation at the event. Furthermore, if you have given your consent, you may receive the newsletter or future communications regarding participation at new editions of the event and/or of a general nature.

APPLICATION TO PARTICIPATE IN THE MOUNTAIN TRADES PARK

The information provided will be used to manage the application to register for the Mountain Trades Park, and we will contact you to agree and better establish your preferences and how you will participate in the activities.

If you have given your consent, you may receive the newsletter or future communications regarding participation at new editions of the event and/or of a general nature.

365 CATALOGUE

The information provided will be used to contact you and process your request to rent films in the catalogue and/or for screenings in the TFF365 circuit.

If you have given your consent, you may receive the newsletter or future communications regarding the TFF365 catalogue and exploring your interest in participation.

APPLICATION FOR CONSIDERATION AS A VOLUNTEER

The information provided will be used to contact you and assess your application, If confirmed, your personal data will be used only for internal management of shifts and/or for direct contact by other members of staff, exclusively for the duration of the event.

ACCREDITATION

The information provided in the accreditation request will be used to process and evaluate your application. You may be contacted for further information or you may receive one or more notifications that accreditation has been confirmed.

Information about accredited persons will be used for organisational purposes and to consign additional material during the event.

If you have given your consent, you may receive the newsletter or future communications regarding accreditation for future editions of the event.


COMPULSORY PROVISION OF DATA

The provision of your personal data is compulsory for almost all the various pages/forms, exclusively in relation to the processing necessary to supply or access the services. It is however possible to deny consent for the additional functions or purposes indicated in the respective page or form.


PARTIES INVOLVED IN DATA PROCESSING

DATA CONTROLLER

The Data Controller for the personal data is the “City of Trento” International Film Festival of the Mountains and Exploration, VAT no. 00387380223, Tel. 0461 986120, e-mail info@trentofestival.it – pec trentofilmfestival@pec.it.

DATA SUPERVISORS

The full and updated list of Data Supervisors, in compliance with the GDPR and/or the EU-US Privacy Shield agreement, is available on request from the “City of Trento” International Film Festival of the Mountains and Exploration, e-mail info@trentofestival.it – pec trentofilmfestival@pec.it.

ACCESS TO THE PERSONAL DATA BY OTHER PARTIES

Data collected in the context of providing services may be communicated to:

  • companies carrying out roles that are closely linked and necessary for operational purposes, such as suppliers or technical consultants for example;
  • administrative and judicial bodies and authorities in relation to legal obligations.

We do not in any circumstances transfer or sell personal data to third parties.


USER RIGHTS IN RELATION TO ACCESS, MODIFICATION AND CANCELLATION

ACCESS TO PERSONAL DATA AND CANCELLATION OF CONSENT

If you registered for the newsletter at the web site and no longer wish to receive it, you can use the link found at the bottom of every newsletter we send you, or the form on the following page (link to page).

Alternatively, it is possible to write to e-mail address info@trentofestival.it or pec trentofilmfestival@pec.it from the respective electronic mail box to cancel consent for optional services.

EXPORTING AND CANCELLATION OF PERSONAL DATA

To export your personal data or request its cancellation, you can send a request to e-mail address info@trentofestival.it or pec trentofilmfestival@pec.it from the electronic mail box you used to register and provided by you as the mailing address of reference.


METHODS AND TIMESCALE FOR THE CONSERVATION OF DATA

Processing of the data will be based on the principles of correctness, lawfulness and transparency, and may also be carried out using automated systems designed to memorise, manage and transmit such data. It will take place using appropriate, state-of-the-art instruments suitable for guaranteeing security and confidentiality, through the use of appropriate procedures avoiding the risk of loss, unauthorised access, illegal use and diffusion.

Processing of your personal data will be carried out using the operations stated in article 4 of the Privacy Code and article 4, section 2) of the GDPR, and specifically: collection, registration, organisation, conservation, consultation, processing, amendment, selection, extraction, comparison, use, interconnection, blocking, communication, cancellation and destruction of the data. The personal data will be processed using both paper-based and electronic and/or automated systems.

In some cases, processing of the data may be transferred abroad to one of our Data Supervisors, in compliance with the GDPR and EU-US Privacy Shield.

The Data Controller will process the personal data for the time necessary to fulfil the scope stated above, until consent is specifically cancelled.


SECURITY MEASURES FOR THE PROTECTION OF DATA

The data are collected by the subjects stated, according to the instructions of the regulations of reference, with particular regard for the security measures provided for in relation to processing by the GDPR (article 32). This may take place using computerised, manual and automated instruments and for purposes closely linked to the scope indicated, at all events in such a way as to guarantee the security and confidentiality of the data.


SUBSEQUENT AMENDMENTS TO THE PRIVACY NOTICE

This privacy notice may be subject to amendment. Should there be any substantial amendments to the use of data regarding users by the Data Controller, the latter will advise users by publishing such amendments prominently on its web pages or by using alternative or similar means.

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